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Special Procedures
 

Reference VISA

This visa is applicable to nationalities from the 9 countries namely:

  1. India
  2. China
  3. Sri Lanka
  4. Myanmar
  5. Pakistan
  6. Philippines
  7. Vietnam
  8. North Korea
  9. Bangladesh
This procedure requires the FKW (Expatriates) to be in their country of origin while their Approval (Stage 1) application is being processed.

Q1: How does your FKW (Expatriate) apply for Reference Visa?

Step 1

Original Approval Letter issued by MDeC, will be couriered to you, the MSC Malaysia Status Company. You need to forward this letter to the FKW (Expatriate) in his/her country of origin.For reason of authenticity, please DO NOT OPEN the envelope which is addressed to the Malaysian High Commission / Emabassy.

Step 2

The FKW (Expatriate) is to go to the respective Malaysian High Commission / Embassy in the country of origin bringing along the Approval Letter and apply for a Reference Visa there.

Once visa is obtained, FKW (Expatriate) may enter Malaysia to proceed for Endorsement (Stage 2).
 

Note 1: For reason of authenticity, please DO NOT OPEN the envelope which is addressed to the Malaysian High Commission/Embassy.

Note 2: FKW (Expatriates) from Philippines and Sri Lanka, need to register at their foreign employment bureaus before they can proceed to collect reference visa at the Malaysian Embassy i.e. Philippines Overseas Employment Administration (POEA) in Philippines and Sri Lanka Bureau of Foreign Employment

In order for the applicant to apply for POEA in Philippines, company in Malaysia needs to get attestation from the Philippines Embassy in Malaysia first. Please click here for documents checklist.

Note of caution:

The approval by MDeC and reference visa issued does not grant a valid stay to the FKW (Expatriate) in Malaysia until the issuance and endorsement of passes by Immigration Department of Malaysia. Therefore, please forward all Endorsement (Stage 2) documents as soon as the FKW (Expatriate) arrives as to avoid possible overstaying in this country. This is due to Immigration Department of Malaysia issuing only 1-2 weeks special/social pass at point of entry. We must receive all completed documents at least 10 working days before the special/social pass issued at entry point expires.

 
 

JOURNEY PERFORMED VISA (JP)

This visa is applicable to the nationals of non-Commonwealth countries. Applicants from these countries will usually enter Malaysia with a Social Visit Pass, without collecting a Reference Visa. Therefore, Immigration Department of Malaysia will impose charges for the "journey performed". Please note that there are 2 payments to be made to the Immigration Department.

  1. Processing Fee for JP Visa = RM500.00
  2. JP Visa (payment for 1 year only) = Please refer to Visa Charges.

The payment should be in ONE bank draft payable to "Ketua Pengarah Imigresen Malaysia".

 

 

  
 
 
 

OVERSTAY AND COMPOUND

Every entry into Malaysia is awarded with a stamp in the FKW (Expatriate) passport. Every stamp has an expiry date. When the FKW (Expatriate) continues to stay on in Malaysia after the expiry date of his/her pass stated in the stamp, he/she is liable for a compound for this offence.

Overstay Duration of 1-14 days: Overstay track record in applicant’s file and it is kept in the Immigration Department’s system.

Overstay Duration more than 14 days: As provided in the Immigration Act and Regulations 1959/63, Immigration Department at its discretion can either compound offenders of RM1000, sent to court or jailed and possible deportation.

Please submit these documents for Overstay Clearance:

  1. Covering Letter from company (in Bahasa Malaysia) to Immigration Department stating REASON for overstaying.
  2. Special Pass Declaration form.
  3. Original passport of applicant.
  4. Format A
  5. RM100 for each applicant payable to ‘Ketua Pengarah Imigresen Malaysia’
  6. Service charge to Multimedia Development Corporation Sdn Bhd. (please go to Facilitation Department, MDeC Charges)
  7. Complete Stage 2 document

Note of Caution:

For Overstay Clearance, special approval must be obtained from the Director of Immigration Department. Therefore, this process might exceed our normal client charter.

 
 
 
 

COOLING-OFF PERIOD

This procedure is applicable for those who are moving from Company A to Company B.

FKW (Expatriates) who are currently working in Malaysia, and would like to join another company here, will usually have to go through a "6 months cooling - off period " whereby they are required to return to their country of origin and not entering Malaysia throughout the entire 6 months period. Please note that there are risks of legal complications whenever there are disputes between the FKW (Expatriate), previous company and the hiring company and therefore, this process needs to be managed prudently.
Procedure to apply for waiver of "Cooling-off' Period

In certain cases, MDeC may file an appeal on behalf of MSC Malaysia-Status Companies. The procedure is as follows:

Step 1

During Stage 1 - getting approval from MDeC, the hiring company/company B needs to provide us:

  1. A copy of Release Letter from Company A (in Bahasa Malaysia). This letter basically states that Company A has no objection if this expatriate/applicant would like to work with another company in Malaysia
  2. A copy of Declaration of CP Letter. The letter is from Company B verifying the Release Letter.

Note: Company A must shorten/cancel the FKW (Expatriate)’s existing Employment Pass before MDeC approves the application with Company B (hiring company) and while waiting, to either apply for a SPECIAL PASS or ask the FKW (Expatriate) to RETURN TO COUNTRY OF ORIGIN.

Step 2

This step is to be done during Stage 2 - getting endorsement from IDM.

Once approval with Company B is obtained from MDeC, and if FKW (Expatriate) has returned to country of origin for collection of Reference Visa (if any), please re-enter and submit documents for Stage 2 immediately.

For those who wish to apply for Special Pass, please submit documents for Stage 2 to us as well.

Please take note that we must receive all completed documents at least 10 working days before Special Pass expires to avoid overstaying.
 
Note: Please be informed that these cases are special and as such, may differ from an individual to another. We will advise you accordingly, if and when the need arises.
 
 
 
 

SECURITY CLEARANCE
(CHINA, VIETNAM & NORTH KOREA)

This procedure is applicable to applicants from China, Vietnam and North Korea only.
 
Q1: How do you apply for Security Clearance?

Step 1

Please submit your Approval (Stage 1) application. Further to the requirements stated during the Stage 1 submission, we require the following additional documents:

No Items Quantity
1
 Photographs (with light background)
3 pieces
2
 Immigration Form - DP11
3 copies
3
 Original Employment Contract
(For a sample, click here)
Note: This will be kept by Immigration Department
 1 copy
4
 Copies of passport - all pages
- certified by company
3 sets
5
 Updates Resume - certified by company
3 sets
6
 Copies of Educational Certificate
1) China - certified by High Court in Malaysia
2) Vietnam - Certified by Embassy in Malaysia
 

Step 2

Once we approve the application, we will forward it to Immigration Department for Security Clearance processing. The process will take fourteen (14) working days.

Step 3

At the end of fourteen (14) working days, we will inform you whether the application is cleared or not. If cleared, we will issue our Approval Letter to you, the MSC Malaysia-Status Company.

Step 4

FKW (Expatriate) is to apply for Reference Visa.

Step 5

Once the FKW (Expatriate) enters Malaysia, please proceed to Stage 2. We will collect the following documents from you:

No Items
1
 Original Passport of Applicant.
2
 Bank Draft to "Ketua Pengarah Imigresen Malaysia".
NOTE: RM200 (EP) / RM90(DP) per year/per FKW + visa charges per year/per FKW + processing fee RM50. Please refer to Visa Charges.

 
 
 
 
 

RENEWAL OF PASS

We strongly advise that you start the Approval (Stage 1) process 3 months before the expiry of your FKW (Expatriate)’s current pass. Do not leave this until the last minute, as to avoid any overstaying and compound penalties.

  
 
 
 

TRANSFER OF PASS FROM OLD TO NEW PASSPORT

This procedure is applicable for FKW (Expatriate) whose passport has either expired or ran out of pages. In these cases, a new passport needs to be applied.

As a rule, if the current pass still has validity, it must be transferred into the new passport, but this process is not required if the pass is valid for only a month or less.

Please take note that you, as the employer of the expatriate/applicant, may choose to go directly to the Immigration Department and apply on behalf of your expatriate/applicant, without having to go through us. If you choose to go directly, please send us a letter requesting for a ‘No Objection Letter (NOL)’ for us to issue. With this NOL, you may proceed to Immigration Department and bring along the following documents:

  1. Covering letter from MSC Malaysia-Status Company (in Bahasa Malaysia) to Immigration Department stating intention to transfer current pass from old passport to new passport.
  2. Authorization letter from MSC Malaysia-Status Company (in Bahasa Malaysia) stating the authorized company personnel doing this transfer.This is not required if you want us to perform this process for you.
  3. Old Passport of FKW (Expatriate)
  4. New Passport of FKW (Expatriate)
  5. Smart Card (if any)
  6. A Bank Draft payable to 'Ketua Pengarah Imigresen Malaysia' - RM50.00 for processing fee + visa fee (please refer to visa charges). Calculate according to how many more years is still valid on pass in the old passport.
  7. 7. A Bank Draft of RM100 payable to Multimedia Development Corporation Sdn Bhd, if you want us to perform this process for you (please go to Facilitation Department, MDeC charges)
  
 
 
 

CANCELLATION OF PASS

There are cases where the FKW (Expatriate) resigns from your company and therefore, you need to cancel the current pass held by the FKW (Expatriate) before he/she leaves the country. Please take note that you, as the employer of the FKW (Expatriate), may choose to go directly to the Immigration Department and apply on behalf of your FKW (Expatriate), without having to go through us.

If you choose to go directly, please send us a letter requesting for a ‘No Objection Letter (NOL)’ for us to issue. With this NOL, you may proceed to Immigration Department and bring along the following documents:

  1. Covering letter from MSC Malaysia-Status Company (in Bahasa Malaysia) stating cancellation date to Immigration Department.
  2. Authorization letter from MSC Malaysia-Status Company (in Bahasa Malaysia) stating the authorized company personnel doing this cancellation. This is not required if you want us to perform this process for you. Note: This is not required if you want us to perform this process for you.
  3. Applicant’s passport
  4. Smart Card (is any)
  5. A copy of flight ticket out of Malaysia
  6. A Bank Draft of RM100 payable to Multimedia Development Corporation Sdn Bhd, if you want us to perform this process for you (please go to Facilitation Department, MDeC Charges)
  7. DP11 Form
 

 

 

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